RYTON ON DUNSMORE PARISH COUNCIL

Village Hall, Ryton on Dunsmore.  Tel: 024 7630 7336

To all Members of the Council

You are hereby summoned to attend the meeting of Ryton on Dunsmore Parish Council to be held in Ryton Village Hall on Wednesday 3rd March 2010 at 7.00 p.m. for the purpose of transacting the following business

signed                                         Geoffrey Tooke   Clerk to the Parish Council  24th February 2010

AGENDA

1.        Apologies and reasons for absence

2.        Declarations of interests (existence and nature) with regard to items on the agenda

3.        To approve the minutes of the meetings held on 3rd February 2010.

4.        To receive the report of the Community Beat Officer

5.        Public participation session WITH RESPECT TO ITEMS ON THE AGENDA, see footnote[i]

   This item is limited to a total of 15 minutes duration 

6.        To report on matters arising (FOR INFORMATION ONLY) and Actions (see outstanding action list) from the minutes of the 3rd February 2010

7.        To receive the report of the County Councillor – Cllr Timms

8.        To receive the report of the Borough Councillor for the Ward – Cllr Spiers

9.        Finance                        - items listed at Appendix A

9.1.         Sec 137 Resolution for Clinic donation for Hall Hire (£40.00)

9.2.         Payments made in accordance with Standing Orders since the previous Meeting.

9.3.         Invoices for payment at this meeting

9.4.         Receipts

9.5.         Bank Reconciliation (see additional sheet)

9.6.         Revenue, expenditure budget and forecast 2009/10 (see additional sheets)

9.7.         Rural CCTV resolve to spend £6,000 from reserves

9.8.         3 Year Budget Plan (see additional sheet)

9.9.         2009-10 budget surplus – purchase of large grit bin for outside School (£145.50)

10.     To consider  Planning Applications and Approvals                        - items listed at Appendix B

11.     To consider Correspondence

11.1.      requiring a decision of the Council            - items listed at Appendix C

11.2.      for Members’ information            - items listed at Appendix D

12.     Items for this meeting

12.1.      Recreation Ground plans

12.2.      Parish Plan (initial meeting)

12.3.      Transfer of Holly drive open Space

12.4.      Village Hall Lease renewal

12.5.      Grit bins – locations (small grit bins are £109.50 each)

12.6.      Dog waste collection – locations (additional bins typically £80 plus post each)

13.     Recreation and Amenities

14.     Village maintenance

15.     New Burial Ground – Cllr Spann

15.1.      Current status

15.2.      Purchase of land

15.3.      Next steps

16.     War Memorial refurbishment and possible move – Cllr Spann

17.     To receive the report for information from representatives on other bodies

17.1.      Village Hall Committee – Cllr Spiers

17.2.      Earl Craven Locality Panel (including Policing) – Cllr Steeley

17.3.      Stonemarket Liaison Group – Cllr Spiers

17.4.      Former Peugeot Site New Owners Liaison Group – Cllr Marsh

17.5.      School Governors – Cllr Steeley

17.6.      WALC Rugby Area Committee.

18.     To receive the report for information of the Chairman, FOR INFORMATION ONLY

19.     To receive reports for information from members, FOR INFORMATION ONLY

20.     Motion under the Public Bodies (Admission to Meetings) Act as amended -
“That in view of the Special and Confidential nature of the business to be transacted, it is advisable in the public interest that the public be temporarily excluded and that they be instructed to withdraw”

21.     Confidential Items for this meeting

22.     Dates of the next meetings:

             Parish Council Meeting             Wednesday 7th April 2010 at 7pm in Village Hall.

             Parish Council AGM             Wednesday 5th May 2010 at 7pm in Village Hall

             Village Annual Parish Meeting             Wednesday 19th May 2010 at 7.30pm in Village Hall

Councillors are reminded of their duty to consider all aspects of equal opportunities, crime prevention, unlawful discrimination, and other best practice when making decisions at the meeting.

N.B. Appendices A, B, C, D are available to view at the Post Office and at the meeting.


[i] Note for Public Participation - With the Council hearing first from councillors with prejudicial interests who must leave the room immediately after they have made their representations, answered questions or given evidence i.e. they cannot remain in the room to hear the representations of others. After the close of the public participation session, when a parish council reaches any item of business which councillors have a prejudicial interest in, those councillors would need to leave the meeting room whenever it becomes apparent that the business is being considered at that meeting whether or not they had made representations etc in respect of it within the public participation session. This accords with paragraph 12 (1)(a)(ii) of the revised Model Code.